Job Description

Position Summary:

The Site Manager directs the activities associated with the successful delivery of childcare

programs and services at the site level. The role will ensure that curriculum content and activities

foster the educational and personal growth of each child in care, and ensure their safety and wellbeing.

Essential Functions of the Job:

Program Management

 Works with the Instructional Leader in the planning and implementation of age-appropriate

educational programs at a site level;

 Reviews and monitors curriculum and lesson plan development and implementation;

 Monitors children’s progress to ensure activities are meeting the students' educational and

developmental needs;

 Reviews individual child observations, assessments, and family conference forms to ensure

adherence to the Intentional Teaching cycle and developmentally appropriate practice;

 Ensures staff adherence to the YWCA Hartford Region’s Positive Guidance Policy and the

Atypical Behavior process;

 Arranges and leads all Inclusion Support Plan meetings with families, staff, and outside

agencies, to include proper documentation;

Site Management

 Participates in the development of the site's annual budget and monitors the approved

budget, grants payments, and services;

 Performs site-related fiscal activities, including, but not limited to, the review and approval

of staff time sheets, management of the site petty cash account, accounts receivable, and

payables;

 Increases program revenue through participation in the child care-related events/activities,

recruitment and enrollment of children, and collaboration on the development and

implementation of the site marketing plan;

 Supports other sites and programs with maintaining ratio (i.e., ELCs and Kidslink);

 Fosters cross-program/site collaboration, flexibility, and cooperation;

Compliance and Reporting

 Implements and monitors the consistent application of defined YWCA Hartford Region

statements, policies, and procedures;

 Ensures Incident Reports are completed accurately within 24 hours;

 Reports and documents all work-related injuries to Supervisor and HR immediately;

 Ensures that the site consistently meets the Office of Early Childhood (OEC) and National

Association for the Education of Young Children (NAEYC) health and safety standards;

 Ensures that staff are utilizing Name-to-Face Accountability to ensure the safety and wellbeing

of children;

 Follows defined State and YWCA Hartford Region protocols for reporting suspected child

abuse or neglect, including documentation, notification of OEC, NAEYC, and Department

of Children and Families (DCF) when applicable;

 Ensures that staff are following all Child and Adult Care Food Program (CACFP)

documentation and procedures, including point of service;

 Monitors and ensures compliance with and ongoing achievement of state licensing, NAEYC

accreditation, and school readiness standards;

Supervisory and Staff Management

 Oversees the implementation of all Support plans and supports families and staff as they

work with the child;

 Provides performance feedback to staff within 48 hours, documenting and escalating

ongoing concerns to the Supervisor immediately;

 Supervises program staff and performs monthly observation and evaluation, including

documentation and tracking of evaluations;

 Identifies performance improvement needs and initiates corrective action and/or staff

development plan;

 Establishes staff schedules and contingency staffing plans to ensure adherence to statemandated

staff-to-child ratios;

 Provides guidance and assistance to staff in the delivery of high-quality programs and

services;

 Facilitates effective communication between staff and families in the resolution of issues

or concerns;

 Develops and maintains positive working relationships with staff, families, peers, and

associates;

 Attends Sanctuary Training, seminars, and professional development activities to remain

current with trends, developments, and best practices within the field of child care and early

childhood education, and to enhance knowledge and understanding of families served; and

 Other duties as assigned.

Education:

 Bachelor's degree required, preferably in early childhood education, social work,

psychology, human development, or related field.

Experience:

 Minimum of five (5) years’ related experience in a child development program required;

 Minimum of three (3) years’ experience in the classroom required;

 Demonstrated knowledge of state licensing and accreditation guidelines required;

 Basic knowledge of the principles of Child Development required;

 Prior experience in the preparation and monitoring of operational budget preferred; and

 Demonstrated ability to develop age-appropriate exhibits and activities for the classroom

required.

License or Certifications:

 CPR/First Aid certification or certification within two (2) months of employment.

 Must have a valid driver’s license and reliable transportation.

Schedule:

 The Site Manager is an exempt position. Standard hours of operation are Monday–Friday,

7:00 am – 6:00 pm. The work schedule and hours will be defined by the Department Head

or direct supervisor. Due to the nature of the work, some weekend and evening hours may

be required.

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